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Office Manager

MayStreet Inc. has an immediate opening for an Office Manager with general accounting skills in our midtown Headquarters.  We are looking for passionate and enthusiastic problem-solvers to join us.

Who we are

MayStreet is a global software company headquartered in New York City, servicing the world’s top capital markets trading companies. We’re building the next generation of capital markets technology. Global capital markets are an ocean of fast-moving, interrelated and complex data. Historically it’s been nearly impossible for all but a select few firms to make use of much of this data. MayStreet solves this problem by managing collection, storage and API access to uniquely high-quality data sets. 

What you’ll do

The Office Manager will be responsible for the overall administration and efficiency of daily office operations. The ideal candidate will possess exceptional judgement and be comfortable with ambiguity, frequent multi-tasking, ad hoc projects and wearing many different hats. A mindset that no task is too large, too small or unimportant is a requirement for this role.   This job does currently does not require a presence in our midtown based office due to covid, but will be expected to work in the office in future.

Duties will include

NYC Office Support

  • Organize, store shipping details and track shipments
  • Keep track of inventory and procurement, including creating / organizing purchase orders 
  • Organize and support employee events including parties, conferences, interact with suppliers
  • Utilize Excel to organize reports and track information
  • Keep track of office supplies, kitchen supplies, food & beverages and order as needed
  • Execute daily processes accurately in a timely manner; ensuring compliance with policies

Accounting Support

  • Support Finance Dept - experience with accounting software preferred (ideally Quickbooks) 
  • Organize, register, scan, and file invoices and other A/P related documents
  • Complete special ad hoc projects and administrative tasks on an as-needed basis
  • Reconcile vendor accounts by analyzing invoices and related transactions
  • Track state filing and assist with state nexus and tax compliance
  • Help support internal and external audits as needed

Qualifications

  • Bachelor's degree in business administration, finance, accounting or related field
  • 4 – 6+ years of experience in an administrative, office management, or related role
  • Excellent written and spoken communication skills
  • Must be a self-starter, able to organize and prioritize tasks 
  • General proficiency in Microsoft Office with strong knowledge of Excel
  • The ability and drive to actively solve problems with little to no direction is a must for this role
  • Experience with accounting software preferred (ideally QuickBooks)

MayStreet perks

  • Competitive compensation 
  • Company-paid medical, dental and vision insurance package
  • 401K with matching 
  • Company stock options
  • Generous personal-time-off package 
  • Entrepreneurial environment 
  • Catered lunch 
  • Small team with growth opportunity

MayStreet is an equal opportunity employer

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